Privacy Policy

Effective Date: February 9, 2026
Last Updated: February 9, 2026

Introduction

Your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mental health screening platform and interact with TAD (Tool for Autism & ADHD Diagnosis), our AI-powered screening assistant.

Please read this Privacy Policy carefully. By using our website and screening services, you agree to the collection and use of information in accordance with this policy.

Information We Collect

Information You Provide Directly

Email Address:

  • We collect your email address when you choose to save your screening progress or receive your results
  • This is voluntary – you can complete screenings without providing an email
  • We use your email solely to send you screening-related communications

Screening Responses:

  • Your answers to screening questions
  • Any additional information you choose to share during the conversation with TAD
  • Notes or comments you provide

Technical Information:

  • We automatically collect certain information about your device and how you interact with our site, including:
    • Browser type and version
    • Device type (desktop, mobile, tablet)
    • IP address
    • Pages visited and time spent
    • Click patterns and navigation paths

Information We Do NOT Collect

We do not collect:

  • Your name (unless you voluntarily provide it)
  • Social Security number
  • Financial information
  • Health insurance information
  • Detailed medical history beyond screening responses
  • Information from third-party sources

How We Use Your Information

We use the information we collect to:

Provide Services:

  • Deliver screening assessments through TAD
  • Save your progress and allow you to resume later
  • Send you your screening results
  • Improve the accuracy and helpfulness of our screening tools

Communications:

  • Send you the resume link when you save your progress
  • Email your completed screening results
  • Send service-related notifications (e.g., “your session will expire soon”)

Improve Our Services:

  • Analyze aggregate, de-identified data to improve screening accuracy
  • Identify technical issues and enhance user experience
  • Develop new screening tools and features

Legal Compliance:

  • Comply with legal obligations
  • Protect our rights and safety
  • Prevent fraud or abuse

We do NOT:

  • Sell your personal information to third parties
  • Use your screening responses for marketing
  • Share your data with employers, insurance companies, or healthcare providers without your explicit consent

How We Protect Your Information

Security Measures

We implement industry-standard security measures to protect your data:

Encryption:

  • All data transmitted between your device and our servers is encrypted using SSL/TLS
  • Screening responses are encrypted at rest in our database

Access Controls:

  • Strict access controls limit who can view your information
  • Only authorized personnel can access personal data for legitimate purposes

Session Security:

  • Unique, secure tokens protect your saved sessions
  • Tokens are long, random strings that cannot be easily guessed
  • Sessions automatically expire after 30 days

Regular Security Audits:

  • We regularly review and update our security practices
  • Conduct vulnerability assessments
  • Monitor for unauthorized access

Data Retention

Active Sessions:

  • In-progress screenings are retained for 30 days from last activity
  • Completed screenings are retained for 30 days after completion
  • After expiration, your session data is permanently deleted

Email Addresses:

  • Email addresses are deleted when associated sessions expire
  • You can request immediate deletion at any time (see Your Rights below)

Aggregate Data:

  • We may retain de-identified, aggregate data indefinitely for research and improvement purposes
  • This data cannot be linked back to you

Information Sharing and Disclosure

We Do Not Sell Your Data

We do not sell, trade, or rent your personal information to third parties.

Limited Sharing

We may share your information only in these specific circumstances:

Service Providers:

  • We use trusted third-party service providers who help us operate our platform:
    • OpenAI: Powers TAD’s conversational capabilities. OpenAI’s use of data is governed by their privacy policy and API terms
    • Email Service: Sends resume links and results (e.g., standard email delivery services)
    • Hosting Provider: Stores our website and database securely
  • These providers are contractually obligated to protect your data and use it only for specified purposes

Legal Requirements:

  • We may disclose information if required by law, court order, or government regulation
  • To protect our rights, safety, or property
  • To investigate fraud or security issues

With Your Consent:

  • We will share information with third parties only if you explicitly authorize us to do so

Emergency Situations:

  • If we believe disclosure is necessary to prevent imminent harm to you or others, we may contact emergency services
  • This is extremely rare and only in life-threatening situations

Your Rights and Choices

You have the following rights regarding your information:

Access and Deletion

Request Your Data:

  • You can request a copy of the personal information we have about you
  • Contact us at admin@spectrumonlinescreening.com

Delete Your Data:

  • You can request that we delete your screening data and email address
  • We will process deletion requests within 30 days
  • Note: Deletion is permanent and cannot be undone

Update Your Information:

  • If your email address changes, you can request an update

Opt-Out of Communications

  • All service emails include an unsubscribe option
  • You can opt out of receiving screening results emails (though this may limit functionality)

Session Control

Clear Your Session:

  • You can abandon a session at any time by simply not returning
  • Sessions automatically expire and are deleted after 30 days

Disable Cookies:

  • You can configure your browser to refuse cookies, though this may affect functionality

Cookies and Tracking Technologies

What We Use

Essential Cookies:

  • Session cookies to maintain your screening progress during a visit
  • These are necessary for the site to function

Analytics:

  • We may use cookies to understand how visitors use our site
  • This helps us improve user experience
  • Data is aggregated and anonymized

Third-Party Cookies:

  • Our service providers (like OpenAI) may set their own cookies
  • Refer to their privacy policies for details

Your Control

You can control cookies through your browser settings. Note that disabling cookies may affect your ability to use certain features.

Third-Party Services

OpenAI

TAD is powered by OpenAI’s language models. When you interact with TAD:

  • Your conversation is sent to OpenAI for processing
  • OpenAI’s use of this data is governed by their API terms and privacy policy
  • We do not control OpenAI’s data practices
  • Review OpenAI’s privacy policy at: https://openai.com/privacy

Links to Other Sites

Our website may contain links to third-party resources (crisis hotlines, mental health services, etc.). We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

Children’s Privacy

Our services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children. If we discover we have collected information from a child, we will delete it immediately.

If you believe we have inadvertently collected information from a minor, please contact us at admin@spectrumonlinescreening.com.

California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act:

Right to Know:

  • What personal information we collect
  • How we use it and who we share it with

Right to Delete:

  • Request deletion of your personal information

Right to Opt-Out:

  • Opt out of the sale of personal information (note: we do not sell personal information)

Right to Non-Discrimination:

  • We will not discriminate against you for exercising your privacy rights

To exercise these rights, contact us at admin@spectrumonlinescreening.com.

GDPR (European Users)

If you are in the European Economic Area (EEA), you have rights under the General Data Protection Regulation (GDPR):

Legal Basis for Processing:

  • We process your data based on consent (when you provide your email) and legitimate interests (improving our services)

Your GDPR Rights:

  • Right to access your data
  • Right to rectification (correct inaccurate data)
  • Right to erasure (“right to be forgotten”)
  • Right to restrict processing
  • Right to data portability
  • Right to object to processing
  • Right to withdraw consent

International Data Transfers:

  • Your data may be transferred to and processed in the United States
  • We ensure appropriate safeguards are in place

To exercise your GDPR rights, contact us at admin@spectrumonlinescreening.com.

HIPAA Compliance

Important Notice: Our screening service is NOT HIPAA-compliant and is not intended to replace professional medical care.

  • We are not a covered entity under HIPAA
  • We are not a healthcare provider
  • Screening results do not constitute medical records
  • Do not use our service if you require HIPAA-protected communications
  • For protected health information, consult with a licensed healthcare provider

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect:

  • Changes in our practices
  • Legal or regulatory requirements
  • New features or services

How We Notify You:

  • We will post the updated policy on this page
  • The “Last Updated” date at the top will be changed
  • For material changes, we may send an email notification if we have your email address
  • Continued use of our services after changes constitutes acceptance

Your Responsibility:

  • Review this policy periodically
  • If you disagree with changes, discontinue use and request data deletion7

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us via:

Contact Form

or

Email: admin@spectrumonlinescreening.com
Address: Spectrum Online Screening – 5496 Seminary Road, Smyrna, TN 37167
Response Time: We aim to respond to all inquiries within 7 business days

Consent

By using our website and screening services, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your information as described herein.

If you do not agree with this policy, please do not use our services.

Last Updated: February 9, 2026

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